Issue 01 · Hyderabad
BPHC Freshers' Guide
The Student Welfare Division
SWD is the nerve centre of campus life — it maintains your wallet, passes, documents, merch, scholarships and hostel wing allotment, all in one place. Log in with your college account at swd.bits-hyderabad.ac.in.
The cashless wallet that runs day-to-day campus spending. Pay for merchandise and food across campus outlets straight from your student account — no cash, no cards.
Generate entry QR codes for proshows and other events during fests. They verify you as a BITSian, keeping the gates separate from outside-college visitors.
A running, up-to-date log of every purchase and deduction from SWD — broken down by semester and month, with order trends so you can track exactly where your money went.
Where official merchandise is released. Order merch, grab event tickets, and contribute to fundraisers, then track everything under My Orders.
A directory of student representatives and administration — SWD, Student Union Council, Mess Council, Placement Unit, committees and more, with direct contact details.
Account Settings shows every device and active session you're logged into. If you ever sign in on a friend's phone or any shared device, log out immediately. SWD Pay deducts real money from your account, and once money is deducted it is not refundable.
Use it to pay for food and merchandise at outlets across campus, and to buy coupons for fests and selected campus events:
Pull official documents and certificates on demand from the Documents section:
Your payment is more than tuition: it usually combines hostel charges, mess advance, student funds, maintenance and other advances. The exact heads and amounts change by batch, programme, hostel type, and academic year.
Your final payable can also be adjusted by a previous-semester balance—for example, an unsettled mess advance or an advance credit carried forward. For context, normal-hostel demands in 2025–26 were about ₹3.94 lakh in the first semester and ₹3.38 lakh in the second before such adjustments. Treat these as past references only; always rely on the current fee demand shown in ERP before paying.
Your next semester's fee demand can include a mess advance carry-forward and an other-advance carry-forward. They are simply the difference between the advance you paid and what you actually used.
Mess balance
Mess advance paid
− SWD food orders
− monthly mess bill
= mess carry-forward
If this calculation is negative, you used more than your advance and that amount is added to your next fee demand. Your current-semester mess advance is still listed separately in the new demand.
Other-advance balance
Other advance paid
− non-food SWD orders
− fest / event deductions
= other carry-forward
Unused advance becomes a credit and reduces your next fee demand. Non-food SWD orders can include coupons, food-stall tokens, gym or pool access, merch, workshops, photo booths, and fest events.
Both leave requests are managed online through SWD. The difference is who has to approve them and how long they last.
Wing allotment opens after your first year. This is when you finally get to choose — pick your friends as roommates and lock in rooms adjacent to each other, so your whole group ends up on the same wing. When the portal is between cycles it simply shows as closed.
The Institute's Merit-cum-Need scholarship is applied for right here on the SWD portal. Applications are submitted online during a fixed window each year, after which you arrange the supporting income documents at the SWD office. Only applications submitted within the official period are accepted, so watch the deadlines.
Connect with students from your region through these cultural associations recognized by SWD:
Jammu and Kashmir, Punjab, Haryana, Delhi NCR, Rajasthan, Himachal Pradesh
Telangana, Andhra Pradesh
West Bengal
Karnataka
Maharashtra
Kerala
Jharkhand, Uttar Pradesh, Madhya Pradesh, Bihar, Chhattisgarh, Uttarakhand, Northeast
Tamil Nadu
Gujarat
Odisha